Selfie, supervision and success: reflecting on my coaching selfie

Judith Barton, Director of Coaching and Mentoring

I attended the Coaching at Work Annual Conference “Onwards and Upwards”. Hearing Liz Hall, Editor of Coaching at Work reflect on the last ten years (of the publication) the challenges, the achievements, the thrill of making it work has made me reflect on my year.

2015 is a big year for BSC and there is always tremendous energy in the practice, which I think is key to generating ideas and progression. When I reflect back on the last 12 months, I do this by “seeing and feeling”; then the highlights and lowlights very quickly come back to me. I wonder who else does this in such a visual way – or is it me?

When I say seeing and feeling, I am referring to the visual imagery and emotional triggers. So I have begun to think about how this could be used for supporting evidence based reviews such as: performance development review, evaluation of team performance, performance of a class over their school year and essential for us coaches; coaching supervision.

To share my thinking on this I will return to my title, “selfie, supervision and success”. Taking a selfie is now the done thing, and the use of selfie sticks is the new annoyance, finding itself banned by museums and Disney, personally I am not a fan.

Only once have I taken a selfie, that was to capture a ‘really can’t believe it’ moment. I had lost all my hair as a result of chemotherapy and I couldn’t believe the head on my shoulders was mine. It was a moment when seeing was believing, particularly when I would wake up and try to flick my long hair off my shoulders to be surprised it had gone.

My Grandmother would refer to taking a photograph as “having your likeness taken” and this was a difficult likeness to comprehend the selfie was a realisation of my current reality.

So I suppose the advantage of taking a selfie or photograph is it clearly captures the likeness, no matter how we may say “I don’t look like that”, I have come to realise that recognising how we truly look or truly are is that from this position we can see the true potential.

A) Continual Professional Development (CPD)
As coaches and mentors we must develop further our knowledge, understanding and skills. Effective CPD needs to have not just learning but application, how do we apply or implement the learning. As a new coach or mentor there is a lot to learn, everything from managing a session, environment, questioning, silence, suspending judgement and so on. As we become more experienced we need to become more critical of our own practice. Unpicking each element of a session and exploring what makes the difference. The more experienced we become the smaller but possibly deeper the difference is likely to be. It is the minutiae, the tiny difference I refer to as the “slither of difference”, which will ensure growth making us all more effective coaches.

Sir David Brailsford, CBE British Cycling Coach, refers to a similar philosophy of improvement as the “aggregation of marginal gains” the 1 percent margin in everything we do. If we add up these gains our slither of difference I think of the potential, the impact for our clients. According to a blog by James Clear no detail is too small when it comes to improvement; “They searched for 1 percent improvements in tiny areas that were overlooked by almost everyone else: discovering the pillow that offered the best sleep and taking it with them to hotels, testing for the most effective type of massage gel, and teaching riders the best way to wash their hands to avoid infection. They searched for one percent improvements everywhere”.

B) Identifying the “slither of difference”
Identification of the “slither of difference” can be tough, especially immediately after a coaching/mentoring session. You may have another session – you may be travelling or you may simply be too tired to review the session effectively.

I recommend scheduling a review some 36/48 hours later, this for me is the optimum time, personally rather in the morning rather than afternoon or evening. Energy is more likely to be restored and the step away brings clarity. However a word of warning, your review is dependent on your recall, so with your clients permission it is a good idea to voice record the session. Listening to this will provide greater insight into what worked for the client and areas less effective and help document the session and identify the slither of difference.

C) Capturing the selfie moment
Whether you choose to voice record or not I would suggest have a go at capturing the image. What I mean by this is capturing the moment, the image that recognises your slither of difference either as a strength or an area for development. For example the time it took to ‘unlock’ the client in a session by an image of the clock in the coaching room; an image of stillness to remind you of doing nothing and the power of silence in a session.

You may find it useful to write up the ‘unlock’ question and photograph it. With phones and tablets this is extremely easy and makes my next suggestion even easier.

D) Preparing for supervision
Supervision is essential. To fully benefit from supervision I believe we need to invest in it, make time for it and take our reflections to the session. Remember you only get out what you put in, and this is especially true for supervision. Through the images we have generated we have the when and possibly the how we did something through reflection and supervision we can understand the why we did it, and the so what or what next. Through supervision we can receive support and challenge to work on our “slither of difference”.

E) Performance Timeline – Reflecting on previous 12 months
Using selfies or images we can build a timeline, say 12 months and reflect back to understand our growth. If we wish to understand more we can identify the data points of where our practice developed or didn’t and where support may be needed.

If this sounds interesting try overlaying your coaching sessions data with the rest of your life. Take your timeline and add to it:
A) Health
B) Energy – you may remember great highs and lows, a time when you may have operated slightly below par – a selfie/image may be particularly useful here.
C) Work
D) Home – family, personal events, life happenings
F) The whole person coach

Then stand back and see if this visual representation of your whole self provides evidence as to your performance over your timeline. An example of this will be presented in my next blog.

Working out your whole person timeline will provide immense data when identifying the slither of difference. I believe we are only as good as our whole self, so our coaching performance is more than likely to be affected by what is happening in our world or whole self. Whilst we all practice suppressing daily distractions, life events such as illness (ourselves or our children), bereavement, work challenges etc can cause interference  and often a reduction in energy which is likely to have a knock on effect with a reduction in mental agility. The Full Spectrum Model, Edna Murdoch, focuses on the whole person.

So consider snapping your selfie for supervision and reflect on the whole you to inform and develop your practice – to be the most effective coach you can be.

Judith Barton, BA, MSc, Chartered FCIPD, FISQC, MInstLM, EMCC Member,
Director of Coaching and Mentoring
British School of Coaching

Judith is leading the ILM Certificate/Diploma in Coaching Supervision starting 8th December 2015.

Reflective Practice

Martin Hill

Reflective Practice – a phrase that you may have encountered numerous times as you conduct your own coaching practice, but what does it actually mean?

Take a moment to recollect the most successful coaching interventions that you have conducted - what did the client do to make the success occur. I would suggest that what the client did was reflect on the challenges and interventions in the coaching session and then implement that learning, having adapted it to suit their own style and goals.

Julie Hay in “Reflective Practice & Supervision For Coaches” (2008) Open University Press- Coaching In Practice series  states “Supervision is the process of helping you to step back from your work so that you can take a meta-perspective or broader view of your practice….Reflective Practice refers to the same concept as supervision but without the benefit of a supervisor or colleague”

I use reflective practice as a tool to make my own supervision more effective. Indeed Hay makes the point “Prior analysis of your own practice saves supervision time and enables supervisors to operate at a higher level when they support and challenge you.”

Reflective practice needs planning on your part in order to be effective and efficient. One of the key tools that I use is ensuring that I capture my own learning and reflections from a session as soon as possible after the session whilst still fresh in my mind. In this age of technology there are a myriad of options – using a smartphone voice recorder or dictaphone; making a selfie-video – personally I prefer using a notepad. I initially simply record as much as I can recall from the session in a “stream of consciousness” flow- not taking time to reflect or review what I have captured at that stage. I then leave it for 20-30 minutes or overnight and then reflect on that as I write up my own coaching journal notes. Try to focus on what you did; what you felt or what you thought rather than capturing the content of the session. Watch out for making broad statements which simply set out the outcome – drill down to examine and reflect on what happened ; what you did - how the client and how you reacted; feelings etc. What could you have done differently? What can you adapt or improve? What made that particular tool/interaction unsuccessful?  This provides a rich seam of learning to mine to continuously improve your own practice.

When you initially start off, the reality is that you will be reflecting on what you have done in the PAST- the last session and previous sessions. Hay states “The point of reflection is how to enhance capability so time spent reflecting on how to behave in FUTURE situations allows you to identify more options and to plan for increased flexibility, with specific clients, and more generally.”

Give it a try – you’ve nothing to lose and everything to gain!!

Martin Hill LL.B (Hons), FInstLM, FISQC, MAC, EMCC Member, Coach &Coach Supervisor

Faculty Member

Programme Director for ILM 7 Coaching & Mentoring Courses

Location, location, location

Martin Hill, Senior Tutor, BSC

It is often one of the things that coaches arrange without too much thought - but the location you choose for a coaching session may well make a significant impact on the success of the session.

Frequently the coaching location is influenced by the coaching sponsor-  use of the organisation’s premises provides a convenient solution for the sponsor as it will reduce costs and also saves time, with little or no travel time for the clients being coached. However, as a coach think about how the location may be perceived by the client – if you are using the organisation’s own premises will they perceive you as “part” of the organisational power and therefore be inhibited in disclosing matters or engaging?

Sometimes changing a location can actually generate a freedom of thought and engagement that was inhibited by using a location that a client is very familiar with or in which they have to maintain a particular façade. 

When selecting a coaching location, here are some of the factors to bear in mind:

·        Privacy- bear in mind that confidentiality is the crux for a successful coaching relationship. Make sure that the room selection demonstrates that confidentiality has even been considered in the choice of the location – are the walls thick enough to avoid audio leakage? What about visibility – a lot of trendy modern offices now have “glass” walls – unlikely to instil confidence in sharing visual ideas etc. Make sure that you are going to be uninterrupted- also remember to switch off your mobile and ask your client to do the same.

·        Neutral Territory- even if you have to use accommodation provided by the coaching sponsor, think about what you can do to demonstrate to the client that this is “neutral” territory. This could be done as part of your contracting discussions- but also think about the room set up –can you rearrange the furniture- what about where you and the client will sit? Avoid using the client’s own office- this is frequently an environment where the client is prone to distractions and interruptions.

·        Be Adventurous- do not be afraid to offer a different venue- coffee shops or even taking advantage of the great outdoors. One of the most productive sessions for one of my supervisees came from recognising that the office environment was causing the client stress that say and thus they went for a quick stroll outside – this led to the revelation for the client that the cause of his stress was the office not his own behaviour and actions- and he came up with an action plan to resolve this.

·        Comfortable - make sure the room is at a comfortable temperature and well lit. Is the seating comfortable enough – but not too comfortable?

·        Access - again this links back to confidentiality – is the “corridor” access to the room such that it will actually reveal who is attending as a client? If there are no alternative options, think about how the coaching sessions will be pitched to everybody in the organisation- do it in such a way that it diminishes any stigma or presumptions that people may make. 

·      Technology considerations - if you are going to use technology –make that there are plug sockets or anything else that your gadget may need (e.g. internet access). I would suggest that ideally you should aim to be self-sufficient and have a coaching toolkit that has all the necessary stocks and supplies that you may need- that could include investing in a dongle or mobile broadband access device or a device with built in internet access. Even if you use something as simple as pens and flip charts – if it is an open view room you are using, you may need to rethink how to approach the session. Above all else, whatever technological aids you use- always check that they are working BEFORE the session and have a back-up plan in case there is a technological malfunction.

·        Organisational Rules - if you are using the sponsor’s premises, make sure that you familiarise yourself with any rules or protocols that have to be observed. It could even be as simple as checking what the dress code is or when fire alarm tests are scheduled!

·        Planning – make sure that you plan out the travel time and familiarise yourself with the location in advance. Get there early. Make sure there is a point of contact so that you can direct any queries or raise any issues with them.

·        Refreshments - think about whether there needs to be tea, coffee, water on offer. If this is going to be a full day session for you – think about what you will do for lunch. Also check out where the restrooms are!

Martin Hill LL.B (Hons), FInstLM, AMAC, EMCC Member, Coach &Coach Supervisor

Programme Director for ILM 7 Coaching & Mentoring Courses

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British School of Coaching

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Challenge of Coaching

Martin Hill, British School of Coaching

“If it doesn’t challenge you, it doesn’t change you” Fred DeVito

“Challenge” is one of the key skills that a coach needs to possess, but from my experience as a coach and supervisor it is interesting to reflect upon the many and varied meanings that people apply to the same word. For some challenge equates to confrontation, for others it means causing the coachee to pause, reflect and explain.

Just Googling “challenge” generates the following definition (The Free Dictionary):

• “A call to engage in a contest, fight, or competition.
• An act or statement of defiance; a call to confrontation.
• A demand for explanation or justification; a calling into question
• A test of one's abilities or resources in a demanding but stimulating undertaking.”

As a coach, for me, the latter two bullet points perhaps best reflect what challenge means in a coaching context. It is the stretch demanded by the challenge that moves the coachee from the comfort zone to the learning zone. The coach needs to ensure that the stretch is not too far as this can lead the coachee into the stress zone and endanger rapport, trust and the coaching relationship itself.

How do you gauge tension in the coaching session? This links in to your skills of active listening and observational skills- change in tone, body posture, eye movement etc. Having seen it what do you do?

In their book “Challenging Coaching”.John Blakey and Ian Day suggest the following interventions to INCREASE tension:

• Use of silence
• Prolonged eye contact - especially if accompanying silence
• Probing questions
• Challenging the coachee to take a risk – they pose the suggested question “What is the riskiest thing you could do in this situation? Why aren’t you doing it?”
• Challenging statements
• Play devil’s advocate
• Take the role of opponent
• Use an approach opposite to the coachee’s usual style

They suggest the following interventions to DECREASE tension:

• Increase the level of support by more active listening (summarising, paraphrasing etc.) and less probing.
• Acknowledge the feelings the coach is observing.
• Provide affirmation and praise.
• Set lower and more achievable goals so the coachee experiences the positive feelings of success.
• Take a break, move the coaching into a different environment, take the coaching outside the normal workplace, such as walking in the open air and coaching at the same time.

From my own coaching and supervisory practice, I would strongly recommend the practice of specifically contracting with the coachee about challenge – what is their preference? (Then test and explore that, rather than simply accepting that); what do they understand by challenge? Explain what challenge may look like in the session.

The other recommendation I would make is to have a post session review with the coachee and review challenge. Consider asking the coachee whether they had encountered challenge in the session, and what was the nature and level of challenge. It is often interesting to note what they perceived as challenge, and this may be different from what your views (or perhaps intentions) were. I have found that humour (appropriate and considered) can be an effective tool to introduce challenge in a session, whilst at the same time maintaining rapport and trust.

Reflect on what your challenge style is. Is it authentic to the real “you” and is it effective? Above all else keep it under review. That is where supervision may prove useful.

And finally ….. “Challenge is the pathway to engagement and progress in our lives. But not all challenges are created equal. Some challenges make us feel alive, engaged, connected, and fulfilled. Others simply overwhelm us. Knowing the difference as you set bigger and bolder challenges for yourself is critical to your sanity, success, and satisfaction.” Brendon Burkhard

Coaches need to be coached – Oh and supervised!

Judith Barton, Director of Coaching and Mentoring

To me, running a coaching practice is similar to being in a legal or medical practice.  As a professional coach I am going on a journey with my clients enabling them to delve into their own resources so that they can develop a sense of their own potential and are supported to realise that potential through listening, questioning and challenging.  But in the end it is their own decision – as a coach it is not my place to provide guidance or advice but to draw out from clients their own understanding and enable them to make choices to develop their own careers and futures. 

Professional coaches are also practicing – practicing our skills, reviewing and reflecting on how each coaching session progressed and the interactions which took place.  Finally, a coach must create an accurate an accurate baseline. This sets out their strengths and areas for improvement and leads to a personal development plan to be actioned.  Once implemented, this plan is subject to review, reflection and further planning for improvement.  As part of this process, the coach must also recognise and celebrate their strengths and achievements. This leads me to four central tenets of running a coaching practice – which are: self-review supported by supervision, maintaining their skills base; keeping up to date with research and thinking about coaching practice; and ensuring that purchasers of coaching understand the concept of ‘coaching practice’. 

1: Self review supported by supervision is critical.  To be effective, review of practice should be carried out soon after each session is completed.  You will need to find your own balance between being to close to the interaction to be objective; and too far to be able to remember key points.  Self-review on its own however carries risks – that you will become overly self-critical or insufficiently self-aware.  In order to ensure some degree of distance and to avoid getting too drawn into feeling that you have to sort everything out on your own, the input of a supportive, challenging and knowledgeable coaching supervisor is an equally critical element of self-development.  You should choose a supervisor who understands your approach to coaching who is willing and able to be both supportive and challenging to question your assumptions and self-evaluation and provide a platform for continuous improvement of your practice. 

2: Coaches need to Coach – this may sound obvious but coaching is not something you can do once or twice a year whilst maintaining professional standards of competence. I feel that I need to be practicing my coaching skills at least twice per month. Coaching a number of people who have different issues to resolve, different learning styles and different interpersonal skills ensures that I can maintain a variety of coaching skills and the ability to deploy these skills in working with a range in types of client 

3: Keeping up with new thinking in coaching.   As a professional coach I can only provide a ‘state of the art’ coaching experience for clients if I spend time on a regular basis reading, evaluating and, where appropriate, working out how to use new techniques in my coaching practice.  I regularly read a number of journals – Coaching At Work, Edge, Management Today, Harvard Business Review – which keeping me up-to-date with not only coaching theory and practice but also management thinking.  As well as providing some coaching articles, the latter keep me up to date with the issues which may be facing my clients in their professional roles. In addition, I attend relevant conferences and CPD events.  For example, Association for Coaching conferences, Institute of Leadership and Management events and coaching network's can provide useful insights into developing my coaching practice and ensuring that my practice is evidence-based and leading edge. 

4: Purchasers of Coaching need to understand the concept of practice.  For those who purchase coaching, for themselves or members of their leadership or management teams, it is critical that they appreciate and seek out coaches who undertake regular supervision; who maintain their coaching practice, at the appropriate level of seniority, and who can demonstrate that they are up-to-date with the latest thinking and practical skills.  Purchasers have an in-depth understanding of what they are purchasing and what they hope to achieve for both individuals and the organisation.  I will be further sharing my thoughts on ‘Selecting the Right Coach’ in future blogs.

www.britishschoolofcoaching.com

Coaching within your Competence

Judith Barton, Director of Coaching and Mentoring

 

Coaching is a set of knowledge, understanding and skills which can be applied generically to any business setting – i.e. it can be applicable to any business or work setting in the private, public or voluntary sectors. Business coaching is focused on facilitating the development of management and leadership skills: coachees may be operating at any level, ranging from newly appointed team leaders to seasoned CEOs. I have coached senior executives in the public and private sectors: Colleagues in have coached junior, middle and senior managers, again in both private and public sectors. Alumni of the British School of Coaching work in middle management and senior executive levels in the charitable, public and private sectors, working in fields as diverse as animal welfare, health care, education, food production, water and electricity supply, hospitality and stadia management, manufacturing, aviation. So, a business coach can practice anywhere!

However, I firmly believe that there are circumstances when coaches should not coach. For example, a coachee may demonstrate signs of psychological or mental health issues such as depression or anxiety, or may reveal non-work circumstances which are impacting on their mental health, such as a recent bereavement. These and similar circumstances are likely to impact on work performance (e.g. ability to concentrate and maintain focus, decisiveness, ability to empathise with colleagues or team members). A Coach may be able to support a coachee to focus on work issues in these circumstances but should not and must not try to become a ‘counsellor’ or ‘therapist’ unless additionally qualified in these fields. Trying to maintain a pretence of supporting people with mental health issues is potentially dangerous for the Coachee: it will also create anxiety in the Coach who feels ‘out of her (or his) depth’ and is unsure of whether the interventions are appropriate or relevant.

A Coach may not wish to acknowledge that issues are beyond their competence but ethically should be both open to acknowledge this as well as having the basic knowledge that will indicate when a Coachee is moving away from purely work-related/performance issues to more deep-seated psychological issues. To help identify when Coachees are displaying, you may find it helpful to look up signs and symptoms of depression and anxiety, on websites such as http://www.nhs.uk – the ‘Health A-Z’ tab, or http://www.webmd.boots.com – the ‘Health topics A-Z’ tab. These sites also provide information about treatments for specific conditions. You can also rely on your own intuition and insights into human behaviour gleaned from your coaching training, continuing professional development and supervision.

If you are a practicing Coach and are not yet benefitting from supervision then do so! I know when I say this I am being 100% directive however supervision is essential, it will not only help you discharge your thinking, but take your practice forward to a higher level. Supervision is available on a one to one basis or via a group. I personally access and value both. They support me in different ways, one to one always me to review in detail my performance whilst the group supervision helps me explore process and tools in the main. How much supervision and when is the subject of another of my blogs.   If you would like to access supervision check out in the first instance any networks that may offer this service pay them a visit and see how comfortable you feel. An example of this is the British School of Coaching Network which runs quarterly, click on the link to discover more and come along to the next meeting. UK Network: https://www.eventbrite.co.uk/e/uk-coaching-network-tickets-15350833757 Middle East Network: http://www.eventbrite.co.uk/e/middle-east-coaching-network-tickets-15944993906

Once you have determined that your Coachee needs support which is outside your professional competence, you need to have some suggestions and advice for your Coachee to access appropriate help and support. The websites noted above can signpost you in the right direction. In general, services are be provided through the NHS (in the UK); through private providers; or through charities.

In the UK, the starting point for access to NHS help is your GP who may be able to provide support themselves (around half surgeries offer in-house counselling) or refer the client on to appropriate specialist input, ranging from counselling through psychological therapies. Clients who wish to access counselling or therapy from the NHS will probably have to join a waiting list, although access to ‘talking treatments’ should become easier as policy to improve access is implemented. In some areas, psychological therapies can be accessed by self-referral, but most require a referral from a GP.
You may have colleagues within your own coaching practice who have relevant competencies such as Counselling or Cognitive Behavioural Therapy recognised qualifications. You may wish to develop your own list of independent providers – but you must should ensure that any individuals are appropriately trained and members of the relevant professional body. If you are going to suggest an alternative source of support, you need to be aware of the different therapies that are available and the types of issues that they are able to address. If you would like to learn more why not develop your Wellness coaching expertise and become an ILM Endorsed Wellness Coach: http://www.britishschoolofcoaching.com/cdp-courses/wellness-coaching/

In addition to the above sites, more information can be found from UK websites such as:
British Association for Behavioural and Cognitive Psychotherapies (BABCP); British Association for Counselling and Psychotherapy (BACP); British Psychoanalytic Council (BPC): UK Council for Psychotherapy (UKCP). There are charities which offer services for specific issues, such as Cruse for bereavement care; Mind for mental health problems; and Relate for relationship counselling.
It may also be appropriate to advise your Coachee to approach their Occupational Health Department, professional association or HR Department if work-related matters are contributing to personal difficulties.